FAQ South Western Show Jumping Club Bicton Arena

Below you will find answers to frequently asked questions, important information about entries, prize money, declarations and a copy of the rules & conditions. This is a new page that will be updated during the season, please email the secretary with any suggestions or comments.

Schedules All current members and those whose memberships have recently lapsed will be sent copies of all show schedules as and when they become available through the post. A copy of the current show schedule will also be placed on the website. If you are not a member and would like a schedule, please send an A5 sized stamped addressed envelope to the secretary, or alternatively send an email requesting a PDF version to be sent.

Membership. All owners and riders are required to be members of the SWSJC to jump at our shows (except for BSJA allocated qualifiers) Membership runs for a year from the show you join at. Under 16’s jumping in senior classes now require an adult membership.

Stables are available for the duration of the show, single night bookings are not available. Please state at time of booking if you are bringing a STALLION (we reserve the right to stable stallions away from other horses). Bedding is not provided.

Horses/ponies are not permitted to be stabled overnight in vehicles or corrals within the perimeter of the showground.

Please advise the stable manager if you are arriving after midnight.

We get lots of request from members who like to be stabled with their friends. Sometimes this is possible if the request is made in plenty of time, however it is never guaranteed and the Stable Managers decision is always final. Stallions are almost always stabled indoors on the end of a row.

Taps and Muck heaps are located close to all stables.

Stables cancelled a week before the first show day will receive a full refund; those cancelled within a week of the show can only be refunded if re-sold

Several different types of stables are in use at our shows.

Permanent Stables- are reserved for use by sponsors, council members, helpers & the occasional special case. Please do not ask for perms unless you fit into one of the above categories.

Indoor temp stables- This type of stable has been growing in popularity since we purchased our first 120 in 2004. The stables have a metal framework, sturdy boards with sheet roofing covering the entire block of stables that keeps the centre aisle dry in wet weather. These stables normally have lights at night and are 10x10 in size. Doors also have bars preventing the horse from leaning out over the door.

Wooden Pony Temp stable - Recently purchased, the usual outdoor temp stable with wooden framework and an open fronted door. 7x10 in size.

Outdoor Horse Temp stable- when more than 550 stable bookings are received extra stables will need to be hired, these are normally the outdoor wooden type, 10x10.

Railed Horse Walks are provided to all the rings and these MUST be used at all times.

Shavings, Haylage & Hay is available from the stable manager on arrival and on a daily basis between 4.30pm - 7pm. Big bale haylage can be ordered and put outside your stable. Cash and cheques only please. Last years prices were

Shavings Ł5.50,
Haylage Ł5, Lrg Ł35
Hay Ł3.50,

These prices are a guide and are subject to change depending on what deal we have been able to secure for the particular show. Advance orders for shavings etc and hay can be arranged through the secretary. Members are welcome to bring your own bedding, straw is not sold but is allowed. Telephone numbers for local feed suppliers are available from the stable manager

Farrier is in attendance by day at the Farrier’s Hut. Farrier provided by Danny Downton

Veterinary Officers H. L. & L. P. Salmon MRCVS Tel: 01647 24232 in attendance by day being contacted via the secretaries’ office or stable managers office.

Portaloos are situated in the stable field with the main toilet block and showers in the main showground area. Supplied by South West Loos, Helston, Cornwall 01736 763338

Caravan Hire A & D Caravan Hire - 01749 813668 Caravans delivered to the Showground. Sponsors of SWSJC. Electric for the caravan can be organised through the secretary with the entries.

Electric Hook up is available at all shows. Electric is available for both lorries and caravans. Please remember to book in advance with your registration number. One hook up per lorry or caravan, strictly no sharing of hook ups.

Pre Show Day is always busy with people arriving from early morning. Clear round jumping is normally available from around 2.30pm depending how many volunteers are avalible to build the course and run it. The bar and catering normally opens in the early evening, the addition of a burger van has been promised for the 2007 season.

First Aid & Fire Crew will be on site 24 hours during the show and can be found at their bases.

Dogs are allowed on the showground but must be kept under control at all times. Stray or uncontrolled dos will be impounded and a release fee charged. Please show extra care and caution when around the tent areas.

Bar & Catering
Situated in the Raleigh Barn - Supplied by KRT Bar and Catering Services. Contact Kevin, Anne or Liam Townsend on 01395 567744 or e-mail: krtbarservices@btinternet.com. Please note that Kevin Townsend is the drinking licence holder and is responsible for anything to do with the Raleigh Building.

The nearest Chinese takeaway and fish & chip shop is located in Woodbury and are sponsors of the club. Telephone number 01395 233353.

A mobile shop operates at various times during the show and can be found by the Southfield ring.

SECURITY - There will be regular security patrols throughout the night. If you have a party in or by your lorry or caravan, please think of other people, close the party by 1am and keep noise to a minimum.

Entries
1. ALL entries for ALL classes on ALL days must be received in writing by the final closing date of entries. Please only enter a maximum of two classes each day per horse/pony. Should you wish to genuinely enter more than this, your entry will only be accepted for the additional classes if you get prior consent from the Secretary. The reason for this restriction is because there is a limit to the number of horses that we can jump in any one-day.

2. Any entries received after the closing date will only be accepted if classes are not full and will be subject to a Ł3 late entry fee per class.

3. Refunds of entry fees will be made in accordance with BSJA Rule 79.4

4. All withdrawals to be made by 3pm the day before the class.

5. Classes entered and not jumped in will be charged the full entry fee.

6. Transfers between classes will be charged at Ł3 per class, unless the horse has upgraded. No transfers will be accepted after 3pm the day before the class.

7. Should any rider or horse be unable to compete due to injury during the show then a full refund on cancelled classes will be given subject to confirmation by the Veterinary Surgeon or First Aid staff.

8. This system will apply to ALL MEMBERS whether Sponsors, Council Members, Life Members etc., there will be no exceptions.

9. Members who normally run accounts may pay in the usual way but entries must be made in accordance with the system as detailed above.

10. Stables cancelled a week before the first show day will receive a full refund; those cancelled within a week of the show can only be refunded if re-sold.

PRIZE MONEY is paid from the Office. Please make one visit to the office to collect prize money/settle accounts when all your classes have been completed. Any prize money not collected at the show can be credited to your account and carried forward to the next show. Any monies remaining uncollected after the last show of the season will be forfeited unless the Treasurer receives a SAE within 21 days of the last show. This is the only time that prize money will be sent by post.

Drawn Orders & Declarations

All Arena Classes will be Drawn Order as will the first class of the day in the other rings. Please declare for the drawn order classes on the list that will be posted in the Declarations Tent the evening before the class at approximately 6.30pm.

Drawn orders will be strictly adhered to.

The class lists and declaration sheets will be posted in the Declarations Tent (adjacent to the Secretaries Office) at approximately 6.30pm on the evening preceding the class. You may make all your declarations here and choose your starting slot – just as you do on the normal start list. Declaration lists will be removed and sent to the Collecting Rings approximately 30 minutes before the scheduled start of the class, where any further declarations should be made. Declarations will close, as usual, half an hour after the class has started. Anyone missing their turn in these classes will be placed at the end of the class and if not forward a second time will be eliminated.

Should you have a clash of classes or jump offs the Arena must always take priority followed by Newbery Ring. If you have a problem please inform the judges who will do their best to accommodate you.

Rules and Conditions- below is a copy of the rules and conditions printed in our schedules that all members agree to abide by.

1. The Committee reserve the right to alter the schedule at any time, should they consider this necessary, to refuse any entry or cancel any class should there be insufficient entries received, or insufficient time. In the event of insufficient starters, lower prizes may be withheld in accordance with BSJA Rule 76.6.

2. In the event of cancellation of the whole show, entry fees will only be refunded. There will be a charge of Ł1 per horse and pony to cover administration.

3. The committee reserve the right to refuse admission to the showground.

4. The exhibitor of any horse/pony which shall cause or occasion any damage or injury whatever shall indemnify and hold harmless the S.W.S.J.C. and any officer or official of the show from and against all legal proceedings, actions, expenses, costs, claims, demands or damages whatsoever arising from any accident or other incident which may occur and repair any injury which may be so occasioned. Each Exhibitor shall be solely responsible for any consequential or other loss, injury or damage done to, or occasioned by, or arising from any animal exhibited by him, and for the description as given in the catalogue and shall indemnify and hold harmless the S.W.S.J.C. and any officer or official of the Show in respect thereof as aforesaid. Neither the S.W.S.J.C. nor any of its officers or servants shall be in any way responsible or accountable for anything that may happen from any cause or circumstances whatsoever to any persons, exhibitors or their servants or to any animal or article exhibited or property brought into the Showground or otherwise for anything else in connection with or arising out of, or attributable to the Show, or these or any other conditions or regulations prescribed by the S.W.S.J.C. in relation thereto.

5. CAR AND VEHICLES No responsibility is accepted for cars or other vehicles and/or their contents on the showground, during and after the Show at any time. No cars will be permitted in the lorry parks at any time. Official parking space will be provided.

6. NO ONE MAY RIDE A MOPED, MOTORCYCLE OR BICYCLE AT ANY TIME.

7. DOGS not under control will be impounded and a fine of Ł10.00 imposed.

8. OBJECTIONS. The committee will only consider objections made in writing by the owner, his authorised agent or the rider and lodged with the Show Secretary within 30 minutes of the end of the class. The subject of the objection to be accompanied by a deposit of Ł20.00 which will be refunded to the objector by the Club if the Ground Jury decide that the objection was justified whether or not it be decided in favour of the objector.

9. SCHOOLING in any of the rings is not permitted and Hard Hats must be worn at all times by all riders when mounted with chin straps fastened in accordance with BSJA Rule 101.4. Riding on the main drive verge is not permitted.

10. ‘Declaration to Start’ to be made at the declaration office or the Collecting Ring Steward. Declarations will close half an hour after the start of the Competition.

11. 11. DRAWN ORDER All Arena classes and first class of the day in other rings, together with any speed classes will be drawn. Order will be posted in the Declarations Office and at collecting ring. Late entries are accepted in accordance with BSJA Rule 231.4.

12. Any changes in the order of the classes will be displayed on the Notice Board outside the Secretary’s Office alongside the Arena. Competitors should check daily for this and any other amendments.

13. ENTRIES in all Show Jumping Classes, with the exception of Clear Round Jumping and unaffiliated classes, are confined to horses and ponies registered with the BSJA and must be ridden by members of the BSJA in accordance with BSJA Rule 79. All riders and owners must be members of the SWSJC except for classes allocated by the BSJA.

14. REFUND OF ENTRY FEES. Cancellation must reach the Show Secretary 48 hours before noon of the day on which the first affiliated competition is scheduled to start. Those made by telephone must be confirmed in writing. We reserve the right to hold back a portion of entry fees to cover administration costs.

15. ALL PRIZE MONEY will be paid from the Treasurer’s office by cheque between 10.00am and half an hour after the completion of the final class of the day. Any money not collected before or on the last day of the Show may be forfeited. PRIZE MONEY WILL NOT BE SENT BY POST.

16. ANY ACCOUNTS due and payable to S.W.S.J.C not settled by the last day of the Show will automatically be referred to the BSJA for appropriate action. Only cheques, other than Eurocheques, drawn on Banks resident in the United Kingdom of Great Britain & Northern Ireland can be accepted.

17. STABLING Horses/Ponies are not permitted to be stabled overnight in vehicles or kept overnight in corrals within the perimeter of the Showground. Failure to comply with this would lead to membership being forfeited immediately. Competitors whose horses/ponies are found in boxes not allocated will be reported to the BSJA and may be asked to leave the showground.

18. Do not arrive more than 24 hours before the start of the Show. Anyone leaving more than 24 hours after the show may be charged by Clinton Devon Estates.

19. LITTER. Receptacles for litter are provided all over the Showground. All persons are requested to use them and failure to do so may result in disciplinary action being taken.

20. GENERATORS. All generators must be turned off at 11.30pm

PLEASE TAKE A ‘GREEN APPROACH’ TO OUR MUCK HEAPS

From now on we have to keep all muck heaps free from un-natural products
like cans, bottles, plastic bags etc. This is because we have a special arrangement with a local farmer to take all our muck at the end of the season and spread to directly on his fields.

Please do not put muck at the end of your stable block use the special muck heaps we have provided.

•Keep all cans, bottles, twine, plastic bags and wrap out of the muckheaps.

Anyone seen breaking these rules may be asked to leave the showground
without taking part in any further competitions and they may forfeit any prize
money won.